10 Dos and Don’ts for Developing a Solid Review Requesting System

May 3, 2016

The healthcare referral system is in the middle of paradigm shift. Today, more people are using online patient reviews — rather than word of mouth — to find their next healthcare provider.

In fact, over 60 percent of patients use online reviews as a first step in finding a new physician, according to research published in Reputation.com’s guide titled, “5 Steps to 5 Stars: How to Get Great Online Patient Reviews.

Online endorsements play a critical role in your healthcare organization’s reputation and financial success.

However, it isn’t enough to deliver great patient experiences and outcomes. You must ask your patients to review you.

Here are 10 dos and don’ts to help you develop a system for generating and monitoring online patient reviews.

1.) Do: Claim and complete your review profiles

There are many healthcare-specific review sites where patients go to get information, such as Google My Business, FacebookHealthgrades, and RateMDs.

Claim your listings on as many of these sites as possible. Make sure all information is accurate and consistent across all sites and edit your listings to include a brief business profile, photos, office hours, lists of services and other extras.

2.) Do: Routinely ask your patients to write reviews

If past patients have articulated how pleased they are with the care you provide, ask them to submit an online review that speaks to their positive experience.

The most trusted reviews are the ones that provide details. Both patients and search engines want to see you’ve earned accolades for your service and care over a period of time.

3.) Do: Make your review request personal

However you request reviews — by snail mail, email or in posters on your waiting room walls, let your patients know that you value their honest feedback. This review will ultimately help you improve your services and care.

4.) Do: Monitor your reviews

Patient reviews tell you a lot about what patients think about the quality of your service. Without continual and thorough monitoring, you’re left with a serious blind spot.

You can mine this wealth of patient experience data to uncover and address recurring quality of care, parking, personnel, food or pharmacy issues, to name a few.

5.) Do: Mention reviews in your patient-facing materials

Add those positive reviews to your own website and social media pages. Link reviews back to their original sources. Loyal patients who read these reviews may be inspired to add their own.

Post reviews on wall posters or table cards in your waiting rooms. You can also position computer tablets in your reception area to collect new reviews.

6.) Don’t: Send out review requests all at once

It’s important to generate patient reviews on a scalable and scheduled basis, not all at once. The power of reviews is cumulative.

7.) Don’t: Solicit or publish fake reviews

Never offer your patients an incentive to write a review or create testimonials. This is unethical and could potentially drive away patients. In fact, review sites are becoming more savvy about false reviews and may remove them.

8.) Don’t: Ask disgruntled patients to review your organization until you’ve resolved their issues

It's wise to resolve issues prior to requesting a review. Once the issue is resolved, you can request that the patient write a review about how you addressed the problem. Often your fiercest advocates are initially unhappy patients whose problems you’ve solved.

9.) Don’t: Ignore negative reviews

Negative reviews can put your reputation on the line. But you can control the outcome. Your best defense is a good response.

Patients want to see how you handle the situation when things go wrong. If appropriate, offer to handle the issue offline.

10.) Don’t: Try to remove negative reviews

If you can’t resolve a patient’s issue and turn a negative review into a positive one, let it go.

Attempting to remove a negative review can aggravate the situation and lead to additional negative comments. Focus instead on building a wealth of positive reviews.

For more information on developing a robust patient review generation and monitoring program, download our whitepaper, "The Best Practices for Review Requesting."

 

Previous Video
Online Reputation in Healthcare
Online Reputation in Healthcare

Next Article
How Critical Online Patient Reviews Can Help Your Organization
How Critical Online Patient Reviews Can Help Your Organization

If you’re still wondering whether online reviews impact your organization, consider this: Over 60 percent o...